Purchase Management is a function of materials management in a company. Their basic function is procuring the inputs for production function. This function encompasses suppliers in the market external to the organization and several internal to the organization. Till recently, the purchasing process simply involved placing an order with the supplier who offered the lowest price. Nowadays, increase in competition and market demand and scarcity of resources have forced organizations to reexamine their purchasing activities. The purchasing department functions have expanded considerably and include activities such as verifying the credentials of suppliers, inspecting the quality of the material to be purchased, ensuring the timely delivery of the material, etc. While the value of purchased items varies from industry to industry, it adds up to more than fifty percent of sales in all industries. Purchase management is regarded as a significant activity in many organizations because of the high cost involved Continue reading
Materials Management Concepts
Case Study of Walmart: Procurement and Distribution
Wal-Mart always emphasized the need to reduce its purchasing costs and offer the best price to its customers. The company procured goods directly from manufacturers, bypassing all intermediaries. Wal-Mart was a tough negotiator on prices and finalized a purchase deal only when it was fully confident that the products being bought were not available elsewhere at a lower price. According to Claude Harris, one of the earliest employees, “Every buyer has to be tough. That is the job. I always told the buyers: ‘You are negotiating for your customer. And your customer deserves the best prices that you can get. Don’t ever feel sorry for a vendor. He always knows what he can sell, and we want his bottom price. ‘We would tell the vendors,’ Don’t leave in any room for a kickback because we don’t do it here. And we don’t want your advertising program or delivery program. Our Continue reading
Concept of Store Management
Storekeeping is a service function which deals with the physical storage of goods under the custodianship of a person called storekeeper or stock controller. Goods stored may be either, stores or stock. Unworked materials or raw materials are usually referred to as stores and the place where they are kept is known as stores room. Finished products ready for shipment are usually called stocks and are housed in a place called stock-room. Storekeeping, therefore, is that aspect of materials which is concerned with physical storage of goods. Store functions concern receiving, movement, storage and issue of items- raw materials, bought out parts, tools, spares, consumables etc. —required for production, maintenance and operation of the plant and finished goods until is dispatch to customers. Store, therefore, is the custodian of all goods that are received in the company until they are consumed or sold and naturally it assumes the responsibility of Continue reading
Purchase Management and Methods of Buying
Purchasing is a function of procuring goods and services from sources external to the organization. In the words of Alford and Beaty,”Purchasing is the procuring of materials, supplies, machine tools and services required for the equipment, maintenance, and operation of a manufacturing plant.” According to yet another authority,” Purchasing is the procuring of materials, tools, stores and services required for the manufacture of a product, maintenance of the machines, and un-interrupted running of the manufacturing plant in a manner that guarantees the marketing of the company’s products in the quantities desired, at the time promised and at the competitive price consistent with quality desired.” Purchasing in essence is the task of buying goods of right quality, in the right quantities, at the right time and at a right price. Since raw materials, components and services account for a significant as much as 50 to 70% proportion of the company’s total Continue reading
Efficiency of Material Handling Systems
The efficiency of material handling could be judged by the following principles: 1. “Equipment built for motion should be kept in motion; idle Equipment should be kept inexpensive”. 2.”Continuous material movement is most economical” This principle states that materials handling efficiency is Greatest when it approaches a steady flow of materials, in as straight as possible, with minimum interpretations and minimum backtracking and where movements approach continues rather than intermittent flow. It is not; always possible, in practice, to completely achieve the objective of this rule. However, it is the target towards which we Aim our thinking. Conveyors systems, both overhead and floor types, are excellent examples of the application of this idea. 3. “Materials’ handling economy is generally directly proportional to the size of load handled” We all recognize, however, that as the load size increases There is a point reached beyond which it becomes more costly, and less Continue reading
Receiving and Shipping Function of Materials Management
The principal function of receiving and shipping include deliveries of inbound and outbound freight, inspection, and transfer to and from storage. Efficient processing of materials at these points is essential for effective stock control, production, and customer satisfaction. Receiving takes delivery of inbound shipments and releases and materials to inventory. The major responsibilities include: Control and scheduling of deliveries. Accurate checking and recording of shipments received. Preparation for handling and storage. Whenever possible, deliveries should be scheduled to balance the workload throughout the day. For instance, deliveries from local vendors should be requested for the morning hours so that sufficient personnel and equipment are available for processing outbound shipments, which normally peak later in the day. To plan for receiving activities, supervisors should review information due in from purchase orders, bills of lading, or vendor notices of shipment to determine approximate dates of arrival. This enables Continue reading