Data Security and Employee Confidentiality in HRIS Systems
HR data are typically confidential and sensitive. Consequently, a key concern with Human Resources Information System (HRIS) is the potential for the invasion (and abuse) of employee privacy by both authorized and unauthorized personnel. It is important for ensuring employee and management confidence in a HRIS to thoroughly explore questions about user access, data accuracy, data disclosure, employee rights of inspection and security. Failure to do so may result in ethical, legal and employee relations problems of a magnitude which could destroy the credibility of the system. ‘Establishing security and end user privileges’, says O’Connell, ‘calls for a balance of incorporating HR policy, system knowledge and day to day operations.’ The Human Resources Information System security checklist is: Review all PC-based HR applications. Verify that all users are properly trained in the secure use and handling of equipment, data and software. Ensure that all users sign-off (log-off) before they leave Continue reading